ECF Grant Final Report Form | Episcopal Community Foundation

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Please Note: You will need to enter specific information from your Grant Agreement as a part of your Final Report. If you do not have your signed grant agreement to refer to, you may request an electronic copy of your agreement by contacting ECF's Executive Director.

Name of Organization/Parish Which Received the Grant

Final Report Deadline (as stated on your grant agreement)

Your grant agreement specifically states the due date for your final report (as well as any additional required progress reports) as a part of the special conditions of your grant. We will not consider future grant proposals from grantees who have not submitted a satisfactory final report for previous grants in a timely matter. If we determine that your report needs additional work/information, we will let you know as soon as possible.

Request Contact

First Name

Last Name

Title

Phone Number

Email Address

Add me to ECF's email list so that I receive updates and information about future grant cycles.

Organization/Ministry General Details

Organizational Status

Name of Fiscal Agent (if you are fiscally sponsored)

What is the name of your parish partner for this grant?

Has your parish had an ECF Sunday in the past two years?

What is the date of your parish's most recent ECF Sunday (either past or upcoming)?

Grant Purpose

Your grant agreement specifically states the grant purpose that your grant is intended to fund. If something changes with your work or circumstances, you MUST communicate with ECF’s Executive Director at the time of the change to determine if the grant is still valid or if the funds must be refunded (per the grant agreement). Simply reporting these changes in the final report without prior communication may be grounds for requiring that your grant be refunded, even if the funds have already been spent.

Grant Purpose (as stated on your grant agreement)

List any additional information about your grant purpose that is helpful context (optional)

Outcomes Reporting

Your application outlined what you hope to achieve with your grant funds. Your final report should revisit these outcomes and report against them in detail. Your Logic Model is a great document to review when reporting on your proposed outcomes. As a reminder, don't confuse outcomes with outputs.

Please describe the outcomes of your grant.

Were there any surprises or obstacles which required a change of direction or approach? Often these shifts provide useful lessons for future efforts!

What are the specific plans for continuation of the project/program?

How were your parishioners able to experience spiritual growth through their service? Is this service opportunity, and the issues it raises, something the entire congregation is aware of?

How was your parish partner involved in this funding opportunity? Describe all ways that they have engaged with your organization throughout the grant period.

Financial Reporting

As a part of your application, you were required to provide a detailed, itemized budget for your grant proposal. Your final report should clearly outline how your funds were utilized to the grant purpose by providing supporting documentation (per the grant agreement). This includes a record of the expenditures for our review (per the agreement) such as a report against the budget from the application, receipts for expenses, etc.

Grant Amount

Detailed Report of Expenses against the Application Budget

Please note, our form software can only accept a total of 35MB across all the files uploaded to your report. If your attachments are particularly large (especially with photos), please contact our Executive Director for a workaround.

Second Financial Attachment (if needed)

Third Financial Attachment (if needed)

Describe how funds were utilized, including discrepancies against the proposed budget.

If other funds were required for your project, please briefly describe how these funds were raised.

Recognition/Publicity

Your grant agreement specifically states how your grant is to be recognized. Please include copies of emails and newsletters, images of social media posts and signage, and any other record of how this grant was recognized. (Additionally, you are welcome to send these to us throughout the duration of your grant, and we love to share social media posts from our grantees!)

Please review the specifics listed in your grant agreement and list all the ways that you have recognized this grant.

First Grant Recognition Attachment

PDFs, images, etc.

Second Grant Recognition Attachment (if needed)

PDFs, images, etc.

Third Grant Recognition Attachment (if needed)

PDFs, images, etc.

Please list all the ways that your parish partner has recognized this grant.

First Parish Partner Recognition Attachment

PDFs, images, etc.

Second Parish Partner Recognition Attachment (if needed)

PDFs, images, etc.

Third Parish Partner Recognition Attachment (if needed)

PDFs, images, etc.

Photographs

For all images: We prefer to receive photos as JPGs or PNGs – they are much higher quality than images printed on paper or inserted into Word documents. If you have more photos than the form will allow you to upload or if your photos are larger file sizes (which is preferred!), please email them to LHardegree@episcopalatlanta.org - our form software can only accept a total of 35MB across all the files uploaded to your report.

We are constantly seeking photos to help us tell the stories of how our grants are being utilized. We also recognize that when working with clients, there are often limitations on photos due to confidentiality. Please send us any photos that are related to your grant and are appropriate for us to share publicly.

Photo 1

Please attach JPGs or PNGs.

Photo 2

Please attach JPGs or PNGs.

Photo 3

Please attach JPGs or PNGs.

Was your grant for capital funding (refer to your grant purpose)?

Please include before/after photos of your project, or if you purchased something (equipment, a vehicle, etc.), include photos of what our grant funded!

Please attach JPGs or PNGs.

Additional Capital Photos 1

Please attach JPGs or PNGs.

Additional Capital Photos 2

Please attach JPGs or PNGs.

Stories

We are constantly seeking to tell the stories of how our grants are being utilized. We also recognize that when working with clients, there are often limitations due to confidentiality. If you have any stories (client stories, staff stories, etc.) that are related to your grant and are appropriate for us to share publicly, please share them below.

Please share any stories that help share the impact of your grant. (optional)

Additional Information

If your grant agreement listed any additional special conditions or requirements, please report on those at this time.

Additional Information

Provide any additional information or explanation that you feel needs further clarification.

Additional Attachment 1 (if needed)

PDFs, images, etc.

Additional Attachment 2 (if needed)

PDFs, images, etc.

Authorizing Signatures for Parishes

Typing your name acts as your official signature and certifies that you have personally reviewed this application and that the information presented is complete and accurate.

Signature of Rector

Signature of Senior Warden

Authorizing Signatures for Organizations

Typing your name acts as your official signature and certifies that you have personally reviewed this application and that the information presented is complete and accurate.

Signature of Organization Leader

Signature of Board Chair

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